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All data must be entered consistently and accurately into OSRconnect.
Any calculation made with incorrect data could cost your business thousands of dollars in increased administrative costs, penalties and unpaid tax interest (UTI). We may also investigate your organisation if our data-matching programs find any discrepancies.
Use the following guidelines when entering data into OSRconnect.
Date format
You must enter the date using a slash between day, month and year (e.g. dd/mm/yyyy).
Names
Enter the client name exactly as written in the client's documents (using upper and lower case). You must include all available information. For example:
| Correct | Incorrect |
|---|---|
| O'Neill | ONEILL or O Neill |
| Smith-Carlyle | SMITH-CARLYLE or Smith Carlyle |
| d'Silvia | D Silvia or D'SILVIA |
Each party to the transaction must be entered separately, even if there is more than one person with the same surname.
(First name) James (Last name) Smith
(First name) Lauren (Last name) Smith
Not (First name) James and Lauren (Last name) Smith
Personal representatives
Where a transferor is acting for someone else, note this in the Last Name field. For example:
(First Name) John (Middle Name) Quenton (Last Name) Citizen as personal representative
Trustees/trading entities
Private persons as trustees
Enter the trust name in the Full name of trust field, and the full name of the trustee/s in the Trustees field/s.
Private persons as trading entities
Enter the proprietor's full name (as for an individual):
First name—Sam
Last name—Pearson
If the client is an individual, the date of birth field is mandatory. The name of the trading entity does not need to be entered in the transferee details section. However, the trading name should be noted in the detailed property description field if it relates to a transfer of business assets.
Companies
Enter the company name exactly as written in the client's documents (using upper and lower case) in the Company name field. The ABN or ACN must be provided. The following abbreviations may be used:
ATF—as trustee for
Ltd—Limited
Pty Ltd—Proprietary Limited
Addresses, lots and plans
Street addresses
Enter street names in full using sentence case. Enter suburbs/towns in full using capitals. For example:
'Road' not 'Rd'
'Street' not 'St'
'BRISBANE' not 'Brisbane' or 'BNE'
Postal addresses
Use the PO Box field for PO Box numbers only. Enter addresses other than PO Box numbers in full in the Street field. Enter suburbs/towns in full using capitals. For example:
GPO Box 4300
Locked Mail Bag 56A
'BRISBANE' not 'Brisbane' or 'BNE'
Lots and plans
If the property is a single lot, enter the lot number in the Lot from field. Use the Lot to field only when entering multiple consecutive lots on the same plan.
